From the customer's indent to the money in your bank: placement, consignment note, live tracking, trip budget, driver payments, GST invoice and collection. Arkendu TMS keeps all of it in one place, so the answer to “where is that truck and what did it cost us” takes a second, not an afternoon.
A register for LRs. A spreadsheet for trip expenses. The GPS vendor's portal for positions. WhatsApp for PODs. Tally for invoices. A diary for who owes what. Each one is fine. Together they mean nobody can tell you what a trip actually earned until the month is closed — and by then it is history, not a decision.
Indent, placement, LR, arrival, POD, budget, vouchers, invoice and receipt all hang off the same trip. Open any one of them and you can see the other eight.
The trip budget is set before the truck loads and every rupee paid out is booked against it. An overrun shows up on day two, not at month end.
Maker and checker on payments. Role-based screens so the traffic desk, accounts and management each see their own system. Every list exports to Excel.
Each stage picks up what the last one entered. Nothing is keyed twice, and nothing moves forward until the stage behind it is complete.
The customer's order, booked against an agreed lane. The contracted rate, road distance, expected transit and trip cost come in automatically from the rate card — nobody looks up a rate.
A truck is assigned and a reporting date planned. The trip budget for diesel, driver advance and tolls is calculated from the distance and today's fuel rate, and approved before any money is released.
The consignment note is raised at the loading point with consignor, consignee, material, weight and E-Way details. The system derives the ETA and starts watching the E-Way validity.
GPS positions, remaining distance and delay flags on the control tower. Toll debits reconcile themselves against the trip from the Fastag statement, so nobody types a toll receipt.
Arrival at destination, then unloading, then the proof of delivery coming back. Anything still outstanding sits on a pending list until it is closed.
A GST invoice built from POD-backed consignments, with the right IGST or CGST and SGST treatment. Then ageing against the customer's credit period, and receipts allocated to the bills they actually paid.
Not add-ons and not editions. Everything below is in the product, and all of it is in the demo.
Customer orders captured against agreed lanes, with the contracted rate, expected transit and trip cost pulled in automatically.
Assign a truck to an order, plan the reporting date, and watch the trip move through placed, reported, loaded and departed.
Raise the LR at loading with consignor, consignee, material, weight, E-Way details and a derived ETA.
Record arrival at destination, unloading, and the proof of delivery coming back - with a pending list that never lets one slip.
Every running trip on one screen: where the truck is, how far is left, whether the E-Way bill is about to expire, and what is late.
GPS positions plotted per vehicle with status, standing days and a day-by-day timeline of where the fleet has been.
Import the toll statement, match every debit to a trip by plate and date window, and post the expense without keying it.
Bills approaching validity are surfaced on the dashboard and pushed out before they lapse, not after.
A budget per trip for fuel, driver advance and tolls, derived from distance and the current diesel rate, approved before money moves.
Maker-checker vouchers capped to the trip budget, with extras raised separately so an overrun is visible rather than absorbed.
Captured from the demo you can open yourself — same system, same data, nothing staged.
Every truck, where it is and what it is doing, on the screen the traffic desk keeps open all day.
GPS positions against the trip they belong to, with standing days and delay flags.
Fuel, driver advance and tolls costed from the distance before the truck loads, and approved before money moves.
“Hi, I’m Indu. The moment you sign in, you’ll find me waiting in the corner of your screen — not a chatbot, not a manual you have to go digging for. Tap me, and I’ll walk you through exactly what’s in front of you: where to raise an indent, how a truck gets placed against it, what actually happens when you approve a voucher. You don’t need to read anything before you start. I’ll be right there, on whichever screen you’re actually looking at, for as long as your trial runs.”
Waiting on every screen in the demo — indent to invoice.
You get a Company Admin login to a full Arkendu TMS installation carrying months of operating history — ten trucks, five contract customers, trips running today, invoices raised this week. Raise an indent, place a truck, approve a voucher, print an invoice. Nothing is switched off.
Everything in it is generated sample data. No real customer, vehicle, driver or financial record appears anywhere in the demo.
